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RECEPTIONIST/ADMINISTRATION ASSISTANT

Liskeard

Competitive Salary DOE

103007

An exciting opportunity has arisen to join a leading Groundworks Contractor, based in a fantastic location in Liskeard!

With a wonderful portfolio of projects and over 40 years’ experience of Groundworks provision

The Person:

We are seeking a highly organised Receptionist/Administrative Assistant to join a vibrant team.

As the first point of contact for visitors and clients, you will play a key role in creating a friendly, welcoming atmosphere while representing the company in a professional and positive light. 

This varied role is perfect for someone who is an adaptable team player with strong multitasking abilities and excellent communication skills. 

Experience and knowledge of working with Microsoft Office software is essential.

Duties will include:

• Answering the telephone, directing any calls to the appropriate staff member or director
• Monitoring of email inboxes, responding or redirecting where necessary
• Greeting visitors to the office, signing them into the building in accordance with Fire Safety rules and showing them to the meeting room
• Processing the post received each day and passing to the relevant staff members or directors
• Processing the post to be sent each day – operating the franking machine, recording post sent on a weekly basis
• Sorting of documents received from each site – i.e. dockets
• Processing of invoices received – stamping, allocating site number, passing onto to the accounts payable team
• Scanning of invoices each day, to save on the server
• Taking a few of the employees’ hours over the phone and passing to the payroll team
• Executing driver checks via Licence Link, for employees and other drivers using the company’s vehicles
• Updating of the company’s vehicle spreadsheet, recording MOT due dates and any vehicles bought, scrapped or sold
• Arranging the insurance for new vehicles and adding them to the Motor Insurance Database
• Recording of vehicle accident claims and reporting them to our insurers, communicating with broker from initial claim right through to settlement
• Renewing road taxes online for the company’s vehicles
• Ordering & monitoring of fuel for sites
• Ordering of stationery for the office and for site managers
• Ensuring the contact telephone list is up to date for managers and gangers
• Ensuring the site location list is up to date with contact details for the managers and gangers
• Ordering, replacing, cancelling of vehicle fuel cards & site petrol cards
• Ordering, reallocating, cancelling of Tamar Tags
• Occasionally helping the accounts payable team with filing
• Occasionally typing letters to residents on sites to give them notice of upcoming utility works
• Other duties as and when required